Activity submission and administration requirements
In addition to the CPD Activity Standards and the conditions described in the Provider Agreement, all providers must meet the administration requirements of the CPD Program.
Activity application and activity number
An activity number will be generated once a draft application is saved on the dashboard by the CPD representative. This activity number uniquely identifies the activity on the RACGP’s database and helps to ensure GPs who participate in the activity are allocated the correct CPD type/s and amount of CPD hours. The activity number should be quoted on all correspondence related to the activity, including the statement of attendance/completion.
Sponsorship
Educational material covered within each CPD activity must meet acceptable clinical and ethical standards and not affect, breach, distort or influence the GP–patient relationship.
Partnership
Partnership exists when two or more organisations share in the responsibilities, risks and outcomes of a business arrangement. Working together and sharing information are key components of a partnership, and are determined on a case-by-case basis. If each of the organisations involved in the partnership are RACGP CPD providers, only one of the organisations will submit the activity application as the primary contact.
For RACGP CPD activities, this means that there may be sharing of content development/delivery/review, it may be co-branded as a joint event, and even registration/evaluation data can be shared. Partnership contract differences can be at the level of education input, access to registration details, sharing of administration responsibilities and income/expenses from the activity running. The specifics of a partnership need to be agreed upon and confirmed in writing prior to activities occurring. Partners must be clearly identified in all aspects of the activity promotion and may be acknowledged in the statement of attendance/completion.
Appendix 6:Sponsorship and activity guidelines for RACGP CPD approved activities defines sponsorship and partnership in detail.
Submitting an activity for approval
The CPD representative must submit all new applications at least four weeks prior to the CPD activity being advertised or conducted. The time from submission to approval should not exceed four weeks, but this may vary depending upon the quality of the submission and any subsequent resubmissions.
The activity submission must include a completed CPD representative activity self-adjudication checklist for the first activity or for any activity that includes a CPD type that the CPD representative has not previously had approved.
A CPD representative has an opportunity to resubmit an activity application to address any changes required to meet the CPD Activity Standards as per the adjudication feedback provided by the CPD Program Coordinator. If the CPD Activity Standards are not met on the second submission, the activity will not be approved.
Non-approval of a CPD activity
When an activity application fails to meet the CPD Activity Standards on its second submission, the CPD Program Coordinator informs the CPD representative that the CPD activity application has not been approved. The CPD representative is required to wait for six weeks to resubmit the activity application, ensuring it meets the CPD Activity Standards as per the adjudication feedback provided by the CPD Program Coordinator.
Cardiopulmonary resuscitation (CPR)
The CPR course (HLTAID009 Provide Cardiopulmonary Resuscitation) is the specialist high-level requirement for general practice. Specialist GPs must complete a CPR course once each triennium – for example, once in the 2026–28 triennium. CPR courses must meet:
CPR activities must be approved by the RACGP and cannot be self-approved by a provider.
Activity event information
Providers are required to provide session details for all activities submitted to the RACGP for approval. Session information (eg url, venue, date/time) must be provided under the “manage sessions” tab each time a CPD activity application is submitted online.
All activities in the 2026–28 triennium are advertised through the ‘Browse’ webpage on the GP’s myCPD dashboard. Providers have the opportunity to specify GP participation/attendance criteria (eg GPs only, GP participation by invitation only).
Statement of attendance or completion for GPs
Providers must give each GP a record of their participation in the activity within 14 days of the activity’s completion. It is important that individual GPs receive a record of their participation in case discrepancies occur regarding their RACGP CPD record.
The statement of attendance or completion must include the:
- GP’s name and RACGP member number
- activity ID number
- activity title
- date of the activity or of its completion if over a period of time
- RACGP CPD‑approved activity logo showing the number of approved CPD type/s (EA, RP, or MO) and hours
- whether the activity has been approved for CPD hours in a specific interest area, or is eligible for rural procedural grants
- provider details including logo.
Refer to Appendix 8: CPD statement of attendance or completion template.
RACGP GP feedback form
The RACGP values GPs’ feedback regarding the quality and conduct of approved CPD activities. GPs are encouraged to report any concerns they may have by providing confidential feedback through the GP feedback form. This is available for download under the ‘Resources’ tab of the CPD provider and CPD representative dashboard (Appendix 10).
Providers must make the GP feedback form available to participants if a GP wishes to report any aspect of the activity directly to the RACGP.
Evaluation of an activity
Following each activity, the provider must distribute an evaluation form to all participants.* The following four questions are mandatory; however, providers can include other questions to assist them with quality improvement of the activity:
- Q1. Please rate to what degree the learning outcomes of the program were met (not met, partially met, entirely met).
- Q2. Please rate to what degree this CPD activity met your expectation about content; delivery; for live presentations – presenters/facilitators; or for eLearning – learning management systems (not met, partially met, entirely met).
- Q3. Would you likely recommend this CPD activity to a colleague? (Yes/No, Why? Free text response box)
- Q4. Would you likely change anything in your practice as a result of this CPD activity? (Yes/No, Why? Free text response box)
The provider must retain evidence of an internal evaluation strategy outlining a detailed process for quality review and improvement of the activity for future implementation.
Refer to Appendix 7: Evaluation template for further information and template download.
*Activity statement of attendance/completion as well as the CPD completion hours cannot be withheld if GPs opt not to complete the evaluation form.
Activity report
Information from your evaluation forms part of your formal activity report (Table 4) and ongoing quality assurance assessment process.
The report also gives the provider opportunity to reflect on and record the effectiveness of their activities. Providers can record future recommendations and improvements and make a summative comment regarding the outcome of the activity. This data can be for the provider’s use and support ongoing activity quality improvement.
Table 4. Activity report submission
| Type of activity |
When to submit the activity report |
| One-off |
Within one month of running the activity |
| Repeated |
Quarterly |
| Continuous (for example, eLearning, practice audit, clinical audit, general practice research, provider-led supervised clinical attachment) |
Upon completion or, where running over triennium, to be submitted twice yearly |
Uploading GP attendance online
An attendance list of all GPs who completed the activity must be submitted online to the RACGP CPD dashboard within 14 days of the activity being completed.
- It is the provider’s responsibility to ensure the correct RACGP member number for each GP is included on the attendance list.
- GPs who do not receive their CPD hours will be referred back to the relevant provider for advice.
- The online attendance upload facility will not accept attendance lists that are not formatted correctly and that do not provide sufficient details. If there are any errors, the provider will see an error warning on the upload page within the dashboard. The CPD representative must ensure the necessary actions are taken to resolve any errors and, once actioned, ensure any error messages are cleared.