Training Management System (TMS)


Welcome to GP Training with the RACGP.

Training Management System (TMS)


Welcome to GP Training with the RACGP.

Education > GP training > Training Management System (TMS)
Last updated 1 November 2023

Getting started with the Training Management System (TMS)

Welcome to GP Training with the RACGP. Most registrars, supervisors and medical educators will be familiar with the Training Management System (TMS) traditionally used in their region. As part of the transition to college led training, nationally all participants in the RACGP training program will use a new TMS. To help you get started with the TMS, you can download the TMS guide or watch one of our help training videos below.

How to find your Organisation Site ID in PRODA HPOS


 Download guide 

TMS Video Guides

Registrars – Finding the Registrar’s Supervisor through the Trainee Portfolio 

Follow the instructions to find out the Supervisor assigned to the Registrar (Trainee) through the Trainee Portfolio.

Registrars – Finding the Registrar associated with the Supervisor through the Supervisor Portfolio
 
Follow these instructions to find out the Registrar (Trainee) associated with the Supervisor through the Supervisor Portfolio.

Registrars – Updating your Medicare provider number
 
Follow these instructions to update your Medicare Provider Number through the Trainee Portfolio.

Registrars + Supervisors – Finding Registrar and Supervisor details in the Facilities (Practice) Portfolio
 
Follow these instructions to find out the relationship between the Supervisor and Registrar (Trainee) at the Practice (Facility) through the Facilities portfolio.

Registrars – Updating your contact details
 
Follow these instructions to update your contact details in the Training Management System.

Internal (RACGP team members) – Finding Training Coordinator details in the Facilities Portfolio
 
Follow these instructions to find out the Training Coordinator for the Practice (Facility).

Internal (RACGP team members) – Finding Training Coordinator details in the Supervisor Portfolio
 
Follow these instructions to find out the Training Coordinator assigned to the Supervisor through the Supervisor Portfolio.

Accessing Training Management System from RACGP login page 

Follow these instructions to access the Training Management System from the RACGP login page.

Supervisors + Practice Managers – Updating practice delegations 

Follow these instructions to tell us who in your practice is permitted to make changes to your Practice Profile, accept Practice Contracts and view payment information for your practice in the TMS.

Supervisors + Practice Managers – Entering supervisor Medicare provider numbers

Follow these instructions to enter Medicare provider numbers for supervisors at your practice in the Practice Profile.

Supervisors + Practice Managers – Entering your PRODA Organisation Site ID

Follow these instructions to enter the PRODA Organisation Site ID for your practice in the Practice Profile.

Supervisors + Practice Managers – Entering NCP supervisor payment preferences

Follow these instructions for each supervisor at your practice to tell us whether NCP supervisor payments should be paid to the practice, or directly to the supervisor.

Medical Educator Home screen

This video introduces you to the RACGP TMS Home screen

Medical Educator Top Toolbar  

This video shows you what items are accessed on the top toolbar

Medical Educator Dashboard    

This video shows you what items are accessed on the dashboard

Medical Educator Main Menu  

This video shows you what items are accessed on the main menu

Medical Educator Trainee Portfolio View

This video shows you on overview of what you can see within a registrars trainee portfolio

Medical Educator Supervisor Portfolio

This video shows you on overview of what you can see within a supervisors  portfolio

Medical Educator Training Advice (TA) - Entering and Viewing  

This video shows you how to enter a Training Advice (TA) and how to view previously entered TAs.

Medical Educator File Note - Entering and Viewing

This video shows you how to enter a file note and how to view previously entered file notes.

Medical Educator Correspondence - sending email and SMS

This video shows you how to send an email or SMS through the TM

Medical Educator Assessment - Signing off or returning an assessment

This video shows you how to sign off or return an assessment performed by a supervisor or ECT visitor.


Training support

General Practitioner Training Support Line:
1800 472 247
agpt.support@racgp.org.au

GP training contacts
AGPT training departments contact list