Practice Experience Program Transfer

1. Practice Experience Program Transfer Policy

1.1 Policy number: CO-E-0050.0

1.2 Category: Education

1.3 Approval date: September 2019

1.4 Revision due date: September 2020

1.5 Unit responsible: Education Services

2. Policy declaration

The RACGP Practice Experience Program – Standard Stream (PEP Standard) has been developed to provide non-vocationally recognised doctors with a supported program grounded in individualised learning and workplace based assessment.

Participants of the Practice Experience Program may apply to transfer between Training Organisations (TO).

3. Objective and scope

3.1 Objective

This policy aims to describe the application requirements and process by which a PEP Standard participant may transfer between Training Organisations (TOs).

3.2 Scope

This policy applies to all participants in the PEP Standard.

4. Definitions

For the purposes of this policy:

  1. Allocated TO means the Training Organisation in which the participant was originally placed during the application process.
  2. Clinical break means a period of up to three months during which the participant may continue educational program components while not working clinically.
  3. Extenuating and unforeseen circumstances are considered on a case by case basis, but must relate to circumstances which were unforeseen, outside the participant’s control and which can be shown to have a direct and significant impact on the participant’s ability to complete the PEP requirements in their allocated training region, including:
    1. ill-health (other than minor illnesses) with valid certificates;
    2. carer’s leave with valid certificates;
    3. bereavement;
    4. acute adverse life circumstances
    5. hospitalisation;
    6. Australian Defence Force deployment leave;
    7. Loss of employment, medical registration or provider number; or
    8. Other circumstances involving significant changes to a participant’s circumstances.
  4. Moratorium means the ten-year period during which overseas-trained doctors are required to work in a Distribution Priority Area (DPA) under Section 19AB of the Health Insurance Act 1973.
  5. Participant means a medical practitioner enrolled in the Practice Experience Program.
  6. Recipient TO means the TO to which the participant wishes to transfer.
  7. TO means Training Organisation, which for the purposes of this policy and associated processes, encompasses RTOs and the RVTS.

5. General principles

5.1 Participants are expected to remain with their allocated Training Organisation (TO) for the duration of their time in the PEP.

5.2 The RACGP recognises that participants may need to transfer TO in the event of extenuating and unforeseen circumstances. Transfers will not be permitted during terms, unless the participant experiences extenuating and unforeseen circumstances as outlined in the Extenuating and Unforeseen Circumstances Guidelines.

5.3 Participants are not automatically entitled to a transfer; applications for transfer must be submitted to the RACGP via the Change in Circumstances form and each will be assessed on a case by case basis.

5.4 All applications for transfer must be approved by both the allocated TO and the recipient TO.

5.5 Participants who have completed their moratorium under Section 19AB of the Health Insurance Act 1973 are not automatically entitled to a transfer.

5.6 Participants are responsible for their employment whilst an application for transfer and new provider number is under review.

6. Requirements for transfer

6.1 All relevant supporting documentation and evidence must be included with the transfer application, including appropriate evidence supporting an extenuating and unforeseen circumstances request as outlined in the Extenuating and Unforeseen Circumstances Guidelines.

6.2 Following approval of a transfer, participants are then required to apply for a new provider number. This may take up to 12 weeks following approval of the transfer.

6.3 Participants may take leave from the program while eligibility for a new provider number is assessed and the provider number approved, or they may undertake the program on a clinical break for up to three months for this period, in line with the Practice Experience Program Leave and Extensions Policy.

7. Related policies, documents and legislation

All policies and guidance documents related to the Practice Experience Program are available at the policy page

8. Administrative procedures

8.1 Access to published policy

This policy will be available via the RACGP website as detailed in clause 7.

8.2 Promulgation of published policy

Relevant staff members will be provided communications explaining the function and role of this policy.

8.3 Review of this policy

This policy will have a review cycle of one year.