Policy update notice: Assessment and Examinations Candidate Handbook, Fellowship Exam Attempts Policy and FAQs – 13 September 2021


13 September 2021

This notice is to advise that the RACGP has updated its guidance in the Assessment and Examinations Candidate handbook. The RACGP has also updated the Fellowship Exam Attempts Policy and supporting Frequently Asked Questions (FAQs). These changes are applicable to all candidates who sit Fellowship examinations.

The updates will come into effect as of Monday 13 September 2021, superseding the previous versions immediately.

The handbook, Policy and FAQ’s have been reviewed to clarify the RACGP’s position on several matters surrounding a candidates Fellowship Examination attempts. These changes are summarised in the table below.

What has changed?

Please see the table below:

Assessment and Examinations Candidate Handbook

Change

Rationale

Implications

The RACGP has removed clause 1.3 in Part 2 of the handbook, Remote supervision for the AKT or KFP, as the RACGP no longer offers remote supervision for the AKT or KFP exam segments.

As the AKT and KFP exams have been in a paper-based format since the 2020.1 semester, remote supervision is not possible. The RACGP is moving towards working with a new exam delivery vendor and exam venues will be reviewed in due course. 

Candidates are unable to formally request remote supervision if they live more than 200km from an established exam venue or nominate their own exam venue. Candidates must nominate their preferred exam venue from the already established exam venues when enrolling for the examinations.

The RACGP has updated the clause 3.1 withdrawing from an assessment/examination in part 1 and part 2 of the handbook. The clause now clearly states that if a candidate submits a special exemption application on the grounds of extenuating and unforeseen circumstances, a full refund of fees may not be provided.

Previously, it was not clear that a partial fee refund may be granted when a candidate applies for a special exemption to the withdrawal fee schedule.

Additionally, it was previously unclear that refunds and withdrawals from an examination are independent.

All candidates are clear that if they withdraw from an examination within 48 hours for assessments or 19 business days for examinations on the grounds of extenuating and unforeseen circumstances, a special exemption application is required to receive a fee refund.

Candidates are clear that the approval of a withdrawal from an examination does not entitle the candidate to a refund of the assessment or examination fees.

If a fee refund is approved, the amount to be refunded to the candidate is at the discretion of the RACGP and does not entitle the candidate to a full fee refund.

The RACGP has updated clause 4.2 presenting for an examination for candidates with a primary proof of identity that is different to the name registered with the RACGP.

Previously, the process for candidates with a proof of identity in a different name to the name registered with the RACGP was not clear. We now provide information about what candidates need to do to receive approval to use a proof of identity with a different name.

Candidates are now clear that if they have proof of identity that is in a name different to the name registered with the RACGP they will need to contact the RACGP via email by the specified timeframes with evidence to support their name discrepancy and this must be approved by the RACGP.

The RACGP has updated Part 2 clause 4.9 - Non-attendance at the exam to clarify that regardless of whether non-attendance at an examination is counted as an exam attempt, if a candidate has sat another exam within that semester their exam candidacy cannot be suspended.

Previously, it was not clear that this was the case. To ensure that candidates understand the implications of non-attendance at an examination we have provided increased clarity and a worked example of when this situation may arise.

All candidates are clear that if they do not attend an examination in a semester where they have already sat another examination, their exam candidacy cannot be suspended.

The RACGP has updated Part 1 and 2 clause 5.2 compensation to state in the event of an incident report, candidates may receive compensation if they have been affected by an incident that is determined to be an RACGP procedural or administrative error and do not pass the exam or assessment.

Compensation will be provided in the form of a reduced enrolment fee for the next assessment or examination (same segment). The clause now states that candidates cannot receive compensation in the form of re-marking or an adjustment to results for an assessment or examination.

It has been determined by the RACGP that if a candidate passes the exam or assessment, it would be deemed that the incident did not negatively affect their performance to the extent that any compensation was required. This change has been made to support the incident review process to be efficient.

Previously, it was not clear that candidates cannot receive compensation in the form of remarking or an adjustment to results for an assessment or examination. This change is to ensure appropriate expectations are set for the incident review process.

Candidates are clear that if they lodge an incident report and it is found that there was an RACGP procedural or administrative error, but they receive a pass mark; they will not receive compensation.

Candidates are clear that no retrospective refunds for enrolment fees will be provided as compensation if an incident is determined to a RACGP procedural or administrative error. Candidates will receive compensation in the form of a reduced enrolment fee for the next assessment or exam segment (same segment).

Candidates are clear that compensation cannot extend to re-marking or adjustment to the results of an assessment or examination.

Fellowship Examination Attempts Policy

Change

Rationale

Implication

We have updated clause 3.1.iii around when candidacy commences.

Candidacy commences when a candidate enrols and then sits their first exam or has an unsanctioned withdrawal from this enrolment.

Previously, it was unclear exactly when exam candidacy started, leading to confusion for candidates.

Candidates can now clearly understand when their candidacy commenced.

We have added clause 3.2.ii stipulating a candidate can request a suspension of candidacy at any time until they have sat an exam in their final semester.

Candidates can apply to suspend their candidacy during any exam semester, so long as they have at least one upcoming exam semester.

If a candidate’s final semester has commenced, they can still apply for a suspension so long as they have not sat any exams or had any unsanctioned withdrawals in this semester.

Candidates can now clearly understand the limitations around suspending their candidacy

We have added clause 4.3 to clarify that a suspension of candidacy does not extend the three-year validity of any exam pass obtained prior to commencing exam candidacy under this policy.

The exception is if a candidate has exam passes valid when they start the Practice Experience Program – Standard Stream. In this case, any exam passes will be extended by the length of the candidates program time.

Some candidates assumed their exam passes obtained prior to the introduction of the Fellowship Examination Attempts Policy would be extended by a suspension of candidacy.

Therefore, we have made it clear this is not the case as these were obtained before this policy came into effect and the requirement for suspending candidacy.

Candidates can now clearly understand the implications of suspending their candidacy if they have valid exam passes obtained before January 2019.

Fellowship Examination Attempts FAQs

Change

Rationale

Implication

We have answered a number of FAQs, including:

  • Implications for exam candidacy when entering the PEP Standard
  • Affected candidates in the 2020.2 KFP and AKT exams
  • The development of the RCE and CCE
  • Implications of restrictions, conditions and/or undertakings being placed on a candidates medical registration
  • What could change a candidates eligibility status to sit exams

We have added these FAQs in response to questions from candidates.

Candidates will be able to find this information easily.

 

When do the changes take place?

The changes take place immediately.

Where can I view the documents?

The updated documents can be accessed here:

All policies can be accessed via the Fellowship Pathways Policy Framework.

What if I have questions?

If you have any enquiries relating to the updated policy, please contact educationpolicy@racgp.org.au

Advertising

Advertising