Pre-Employment Structured Clinical Interview (PESCI) Handbook

Withdrawal and refunds

Last revised: 18 Mar 2024

Withdrawal and refunds 


If you wish to withdraw your PESCI application before an interview date has been confirmed:

  • Send an email to pesci@racgp.org.au
  • An administration fee of $450 applies and will be deducted from any refund you are eligible for.
  • Please refer to the section ‘Fees and refunds’ below for more information about when a refund may be payable if you withdraw your application.

If you wish to withdraw your PESCI application after we have confirmed your interview date, this is considered withdrawing from your interview.


The RACGP understands that sometimes an applicant may need to withdraw from a confirmed (or rescheduled) interview. If you need to withdraw: 

  • Send an email to pesci@racgp.org.au 
  • You can’t transfer your confirmed interview time to another applicant. 
  • Your interview fee can’t be transferred to a subsequent application if you decide to reapply after withdrawing. 
  • You may be eligible to receive a partial refund of the interview fee. Please refer to the section ‘Fees and refunds’ below for more information. 


If you don’t attend your confirmed interview: 

  • The interview can’t be rescheduled. 
  • You’ll need to reapply if you still wish to undertake a PESCI. 
  • Your interview fee can’t be transferred to a subsequent application if you decide to reapply for a PESCI.  
  • You can’t transfer your confirmed interview time to another applicant. 
  • Your interview fee will not be refunded. 
  • You may apply for a special exemption to the refund schedule to receive a partial refund. Please refer to the section 'Special exemption to refund schedule' below. 

 


Fees and refunds 

PESCI fees apply and will be refunded according to the fee and refund schedule table.   

Fee and refund schedule 

  

Fee (AUD) 

 

Refund (AUD) 

 

Application phase

PESCI fee 

$2,450 

 

Change to submitted application 
(request must be received within 15 business days of submitting application) 

A non-refundable administration fee may apply 

 

Withdrawal of application  
(before an interview date has been confirmed by the RACGP) 

$450 
(deducted from PESCI fee - non-refundable) 

$2,000

Failure to accept an interview date  

 

No refund  
(full PESCI fee forfeited) 

Request for alternative interview date to those proposed by the RACGP 
(must be for extenuating circumstances and received within five business days of the RACGP sending email with proposed interview dates) 

$0 
(no fee applies) 

 

Interview phase  

Request to reschedule a confirmed interview:  

  • in extenuating and unforeseen circumstances 

A non-refundable administration fee may apply 

 

  • in other circumstances  
    (request must be received at least 20 business days before the confirmed interview date) 

$450

 

Request to withdraw from a confirmed interview: 

  • at least 20 business days before the confirmed interview date 

$1,225  
(deducted from PESCI fee - non-refundable) 

$1,225 

  • less than 20 business days before the confirmed interview date 

 

No refund  
(full PESCI fee forfeited) 

  • request to withdraw from an interview rescheduled upon request from applicant 

 

No refund  
(full PESCI fee forfeited) 

Non-attendance at interview 

 

No refund  
(full PESCI fee forfeited) 

 


Special exemption to refund schedule 

If you don’t attend your scheduled interview, you may apply for a special exemption to the refund schedule on the grounds of extenuating and unforeseen circumstances to obtain a partial refund of your interview fee.  

Extenuating and unforeseen circumstances are considered on a case-by-case basis, but must relate to circumstances which were unforeseen, outside your control, and that can be shown to have had a direct and significant impact on your ability to attend the interview, for example: 

  • ill-health (other than minor illnesses) with valid certificates
  • carer’s leave with valid certificates
  • bereavement
  • acute adverse life circumstances
  • hospitalisation
  • other significant changes to your circumstances.

Applications for a special exemption and the amount of any refund are considered on a case-by-case basis. We take into consideration any costs already incurred by the RACGP when determining the refund amount.  

To apply for a special exemption, complete a special exemption application form and send it to education.appeals@racgp.org.au 


Payment of refunds 

The RACGP will pay any approved refund within 30 days of the withdrawal or special exemption request being granted. The RACGP reserves the right to refuse to process a refund if a person fails to provide information necessary to verify or process the refund. 

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