AGPT practice and supervisor handbook

For practices

Support for practices

Last revised: 27 Mar 2024

Support for practices

Hosting a registrar is a rewarding experience for practices, but we recognise it can also be stressful and may change the staff dynamic at the practice. With this in mind, we’ve developed the supports below to help. 

RACGP teams

Practices are supported by their local training coordinator and medical educator, and their regional accreditation team and practice manager liaison officer (PMLO).

Guidance from these key contacts will be tailored to ensure that you have the right information and resources to support your registrar, practice and supervisory team throughout each placement.

Networking and professional development

Practice managers will have the opportunity to engage with their local and regional teams during training site visits, regular check-ins, peer networking sessions and professional development workshops. You can expect to hear more about these opportunities from your local and regional teams.

General Practice Supervision Australia

GPSA has developed a framework for the General Practice Clinical Learning Environment (GPCLE) to help guide the development and maintenance of a quality training practice, along with information on the National Terms and Conditions for the Employment of Registrars (NTCER). You can also find an employment contract template and FAQs on their NTCER webpage.

They also have many resources to support practices, such as information on how to prepare your practice for hosting a registrar, along with checklists, fact sheets and links to useful resources. Visit the Supporting practices pages on their website.

Training management system

The Training management system (TMS) is the record management system for GP training, including supervisor and practice accreditation, as well as registrar progression, from the initial offer of a place in the training program to completion and fellowship.

The TMS is not only a record of mandatory training requirements, it’s the interface used to deliver the workplace-based assessment (WBA) program, as well as practice assessments. Information about events and educational activities are housed within the TMS.  Supervisor and registrar portfolios can be viewed here, and the placement process (practice registrar capacity, making offers, placement agreements and Medicare provider number paperwork) happens through the TMS. The TMS provides access to some educational and practice support materials like therapeutic guidelines.

The TMS also links to a collection of important forms, links and documents related to the training program. You can find more information about the TMS on the RACGP website.