Practice Experience Program – Standard Stream Withdrawal

Please note

This policy is currently under review. Until we publish the new policy, this version remains valid and applicable.

1. Practice Experience Program – Standard Stream Withdrawal Policy

1.1 Policy number: CO-E-0051.0

1.2 Category: Education

1.3 Approval date: January 2020

1.4 Revision due date: January 2021

1.5 Unit responsible: Education Services

2. Policy declaration

The RACGP Practice Experience Program – Standard Stream (PEP Standard) has been developed to provide non-vocationally recognised doctors with a route to Fellowship grounded in individualised learning and workplace based assessment.

Participants may withdraw or be withdrawn from the PEP Standard subject to the circumstances laid out in this policy.

3. Objective and scope

3.1 Objective

This policy aims to outline the circumstances under which a participant may withdraw or be withdrawn from the PEP Standard.

3.2 Scope

This policy will apply to all participants in the PEP Standard.

4. Definitions

For the purposes of this policy:

  1. Education requirements means the required learning units, portfolio completion activities, communication with the Training Organisation and RACGP, and assessments as outlined in the participant’s Program Agreement.
  2. Fellowship Support Program is an Australian Government initiative under which the RACGP’s Practice Experience Program and ACRRM’s Independent Pathway are funded.
  3. ME means Medical Educator.
  4. Notifiable conduct has the meaning given in the Medical Board of Australia Guidelines for Mandatory Notifications.
  5. Participant means a medical practitioner enrolled in the Practice Experience Program.
  6. PEPEA means the Practice Experience Program Entrance Assessment. It comprises clinical applied knowledge questions and Situational Judgement Test (SJT) questions.
  7. Restrictionsmeans Conditions, Notations or Undertakings associated with the doctor’s medical registration with AHPRA. Definitions of these can be found on the AHPRA website.
  8. Training Organisation means Training Organisation, which for the purposes of this policy and associated processes, encompasses RTOs and the RVTS.

5. General principles

5.1 Refunds

  1. Participants who withdraw, or are withdrawn, prior to commencement of a PEP term will be refunded their co-payment, minus a $500 administrative fee.
  2. Participants who withdraw or are withdrawn at any time after a term has commenced will not be refunded their co-payment.
  3. Participants who withdraw from the PEPEA will be refunded their fee (minus a $100 administrative fee) if they withdraw more than 19 days before the assessment. Special consideration for late withdrawal may be given. Please read the Assessment and Examination Candidate Handbook for more information about late withdrawal from an assessment.

5.2 Re-entry

  1. Participants who withdraw or are withdrawn from the PEP Standard for any reason may reapply for future intakes. Acceptance of previously withdrawn participants is at the discretion of the RACGP.
  2. No funding subsidy from the Australian Government’s Fellowship Support Program will be available for participants accepted into their second or subsequent intakes of the PEP Standard.

6. Voluntary withdrawal

6.1 Participants are required to inform the RACGP and Training Organisation in writing of their intent to withdraw from the PEP Standard.

6.2 Voluntary withdrawal attracts a cooling off period of five business days to enable the participant to reconsider their decision to withdraw. After this cooling off period the participant will be formally withdrawn and advised in writing.

6.3 Participants who voluntarily withdraw from the PEP Standard cannot appeal their withdrawal once the participant has been formally withdrawn.

7. Involuntary withdrawal

7.1 Where a participant is willing but unable to continue in the PEP Standard due to non-compliance with terms of participation, as outlined in clauses 7.3.a-c, they will be withdrawn.

7.2 The RACGP will inform the participant in writing that they will be withdrawn from the PEP.  The participant will have 10 business days from the date of being notified of the withdrawal to lodge a reconsideration application with the RACGP under the RACGP Reconsiderations and Appeals Policy. If no application is received, the participant will be formally withdrawn from the PEP Standard and advised in writing.

7.3 Participants are unable to appeal the withdrawal once they have been formally withdrawn. The categories of involuntary withdrawal may include, but are not limited to:

  1. Withdrawal based on medical registration
    The participant may be withdrawn under the following circumstances:
    1. Failure to maintain medical registration;
    2. The imposition of restrictions, conditions, suspensions and/or undertakings which prevent the participant from working the requisite comprehensive Australian general practice during their time on the Program.
  2. Withdrawal based on Professional misconduct
    If the participant is found by AHPRA to have behaved in a way that constitutes professional misconduct, they will be withdrawn.
  3. Withdrawal based on education and training requirements
    The participant may be withdrawn under the following circumstances:
    1. The participant fails to comply with the professional and ethical, personal and educational requirements of the Practice Experience Program Code of Conduct, and the signed Program Agreement;
    2. The participant fails to maintain continuous progression in line with the Practice Experience Program Progression Policy and the PEP – Standard Satisfactory Completion Framework.
    3. The participant’s allocation of program time, leave, clinical break and extensions (where applicable) has been exhausted;
    4. The participant is unable to return to the program within permitted timeframes following loss of employment and/or provider number;
    5. The participant repeatedly fails to respond to correspondence from the Training Organisation, the RACGP or their ME, as required by the Program Agreement.
    6. The participant fails to pay their required co-payment for any term.

8. Related policies, documents and legislation

All policies and guidance documents related to the Practice Experience Program are available at the policy page

9. Administrative procedures

9.1 Access to published policy

This policy will be available via the RACGP website as detailed in clause 8.

9.2 Promulgation of published policy

Relevant staff members will be provided communications explaining the function and role of this policy.

9.3 Review of this policy

This policy will have a review cycle of one year.