Practice Experience Program Withdrawal

1. Practice Experience Program Withdrawal Policy

1.1 Policy number: CO-E-0051.0

1.2 Category: Education

1.3 Approval date: September 2018

1.4 Revision due date: September 2019

1.5 Unit responsible: Education Services

2. Policy declaration

The RACGP Practice Experience Program (PEP) has been developed to provide non-vocationally recognised doctors with a route to Fellowship grounded in individualised learning and workplace based assessment.

Participants may withdraw or be withdrawn from the Practice Experience Program subject to the circumstances laid out in this policy.

3. Objectives and scope

3.1 Objectives

The objectives of this policy are to outline the circumstances under which a participant may withdraw or be withdrawn from the Practice Experience Program.

3.2 Scope

This policy will apply to all participants in the Practice Experience Program.

4. Definitions

For the purposes of this policy:

  1. Education requirements means the required learning units, portfolio completion activities, communication with the RTO and RACGP, and assessments as outlined in the participant’s Program Agreement.
  2. ME means Medical Educator.
  3. Notifiable conduct has the meaning given in the Medical Board of Australia Guidelines for Mandatory Notifications.
  4. Participant means a medical practitioner enrolled in the Practice Experience Program.
  5. Restrictions means Conditions, Notations or Undertakings associated with the doctor’s medical registration with AHPRA. Definitions of these can be found on the AHPRA website
  6. RTO means Regional Training Organisation.

5. Categories of withdrawal

5.1 Voluntary withdrawal

  1. Participants are required to inform the RACGP and Regional Training Organisation (RTO) in writing of their intent to withdraw from the PEP.
  2. Voluntary withdrawal attracts a cooling-off period of five business days to enable the participant to reconsider their decision to withdraw. After this cooling off period the participant will be formally withdrawn and advised in writing.
  3. Participants who voluntarily withdraw from the PEP cannot appeal their withdrawal once the participant has been formally withdrawn.

5.2 Involuntary withdrawal

  1. The RACGP will inform the participant in writing that they will be withdrawn from the PEP. The participant will have 20 business days from the date of being notified of the withdrawal to lodge a reconsideration application with the RACGP. If no application is received, the participant will be formally withdrawn from the PEP and advised in writing.
  2. Participants are unable to appeal the withdrawal once they have been formally withdrawn. The categories of involuntary withdrawal are outlined in clauses 5.2.1.

5.2.1 Withdrawal based on compliance

Where a participant is willing but unable to continue in the PEP due to non-compliance with the terms of participation, they will be withdrawn. Reasons for withdrawal may include (but are not limited to):

  1. Compliance with medical registration requirements
    The participant may be withdrawn under the following circumstances:
    1. Failure to maintain medical registration;
    2. The imposition of restrictions, conditions or undertakings which prevent the participant from working the requisite comprehensive Australian general practice during their time on the Program.
  2. Professional misconduct
    The participant is found by AHPRA to have behaved in a way that constitutes professional misconduct.
  3. Compliance with education and training requirements
    The participant may be withdrawn under the following circumstances:
    1. The participant fails to comply with the professional and ethical, personal and academic requirements of the PEP Code of Conduct;
    2. The participant’s allocation of program time and available extensions (where applicable) has been exhausted;
    3. The participant repeatedly fails to respond to correspondence from the RTO, the RACGP or their ME, as required by the Program Agreement.

6. Refunds

6.1 Participants who withdraw, or are withdrawn, prior to commencement of the PEP will be refunded their co-payment, minus a $500 administrative fee.

6.2 Participants who withdraw or are withdrawn at any time following program commencement will not be refunded their co-payment.

7. Program re-entry

7.1 Participants who withdraw from the PEP for any reason may reapply for future intakes. Acceptance of previously withdrawn participants is at the discretion of the RACGP.

7.2 No subsidisation will be available for participants accepted into second or subsequent intakes of the PEP.

8. Related policies, documents and legislation

All policies and guidance documents related to the Practice Experience Program are available at the policy page.

9. Administrative procedures

9.1 Access to published policy

This policy will be available via the RACGP website as detailed in clause 7.

9.2 Promulgation of published policy

Relevant staff members will be provided communications explaining the function and role of this policy.

9.3 Review of this policy

This policy will have a review cycle of one year.


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