Guide to Applying for Leave from the Academic Post Program


1.0 Introduction 

The RACGP will grant Academic Registrars leave from the Academic Post (AP) Program only in the case of extenuating and unforeseen circumstances and Category 1 leave as provided for under the AGPT Program Leave Policy, and as per the Fair Work Act 2009 (Cth). 

This guidance document details the process for applying for leave and the subsequent obligations. 

2.0   Definitions 

AP means Academic Post. 

AR means Academic Registrar. 

Extenuating Circumstances mean circumstances which were unforeseen, outside a registrar’s control, and which can be shown to have a direct and significant impact on the registrar’s ability to complete the AP Program requirements. 

  1. ill-health (other than minor illnesses) with valid certificates;
  2. carer’s leave with valid certificates;
  3. bereavement;
  4. acute personal/emotional circumstances;
  5. hospitalisation;
  6. illness of an immediate family member;
  7. Australian Defence Force deployment leave; or
  8. other circumstances involving significant changes to a participant’s personal circumstances 

Category 1 leave has the meaning given in the AGPT Program Leave Policy, and includes parental, sick and carers leave granted pursuant to the participant’s workplace entitlements under the Fair Work Act 2009 (Cth). 

Leave from the Academic Post program means any variation to the registrar time commitment to the post which necessitates an amendment to funding agreements between the RACGP and RTO, and RTO and University 

RACGP – RTO funding agreement means the legal document that stipulates the funding the RACGP agrees to supply to the RTO for administering the AP and the obligations of all parties including due dates for progress reports and financial reconciliation. 

RTO – University funding agreement means the legal document that stipulates the funding the RTO agrees to supply to the University to cover the salary and on-costs for the AR and the obligations of all parties. 

3.0   Guidance

3.1 Application Process

3.1.1 ARs must complete all required sections of the Application for Leave from the Academic Post Program application form and provide supporting evidence as detailed in 3.2 of this document

3.1.2 ARs requesting leave for a period up to four weeks will upon discussions with their University supervisor and ME, negotiate the new completion date of their academic post, if required.

3.1.3 ARs requesting leave for a period of four weeks or greater will be expected to extend the end date of the post by the equivalent time taken as leave.

3.1.4 The RACGP will assess your application to determine whether you have met the leave requirements and confirm the decision in writing 

3.2   Evidence

3.2.1 ARs must provide evidence to support their request including the proposed date of commencement and end of leave, the proposed extension to the end date of the post (if required), and a written plan for ensuring that mandatory University activities missed during leave are undertaken prior to completion of the post.

3.2.3 ARs must provide a plan for management of their teaching and research obligations.

3.2.4 ARs must provide a letter of support from their Medical Educator (ME)

3.2.5 ARs must provide a letter of support from their university supervisor. 

3.3   Returning from leave 

ARs must notify RACGP if they intend to return from leave before the scheduled leave end date and provide letters of support from their ME and university supervisor. 

3.4   Timelines 

Application for leave under this guidance must be made to the RACGP as soon as the registrar is aware of the need, to ensure sufficient planning for research and teaching activities. 

The RACGP will advise ARs of the outcome of their application within two weeks of submission of a completed application.


Enquiries

 1800 626 901

 racgpeducation@racgp.org.au


Related documents

Academic Posts Leave Application Form (DOC 175 KB)