AGPT Inter-College Transfer Guidance Document


Guidance Document

This guidance document is intended for Training Organisation use only.

1. Context

AGPT registrars (registrar) may apply to transfer between the RACGP and ACRRM or to undertake both college’s pathway to Fellowship as a dual registrar. This guidance document details the principles and processes involved in facilitating all eligible applications.

2. Scope

2.1 This guidance document applies to registrars on the AGPT program training in either the RACGP or ACRRM and will be applicable until the transition to College Led Training 1 February 2023.

3. Guidance

3.1 Principles

  1. Current registrars on the AGPT Program may transfer to train with the other college and have all their training undertaken to date credited at the relevant college Censor’s discretion. This includes hospital and mandatory terms, and general practice terms.
  2. The registrar must have the transfer supported by their Training Organisation.
  3. Each College reserves the right to seek further information and reasoning before approving a transfer.
  4. To transfer to the RACGP, the registrar must remain on the rural pathway. Exceptions may be granted after the transfer is complete, as per the AGPT Program Transfer Policy.
  5. To transfer to ACRRM, the registrar must enter with a training location in a MMM2-7 area. Exceptions may be granted as per the ACRRM Training Placements Policy and the AGPT Program Transfer Policy.
  6. The point of entry of entry of the registrar is determined by the relevant college’s Censor considering the registrar’s educational needs and training completed to date.
  7. Transferring to or adding the other college’s AGPT Program does not provide any additional vocational training time for the registrar (see Clause 5 of the AGPT Program Training Obligations Policy).
    1. The registrar must have sufficient training time remaining to complete all training requirements before a transfer or addition can be granted, as determined by the relevant college and their Training Organisation.
    2. The relevant college may grant an extension of training time to facilitate completion of training program requirements in extenuating and unforeseen circumstances. All decisions are at the relevant college’s discretion.
    3. Once the registrar has commenced the relevant college’s AGPT Program, they can access other extensions of training time as per usual process of the relevant college, provided extensions are not linked to the transfer to or addition of the other college’s AGPT Program.
  8. Dual fellowship applicants can only be accepted onto the AGPT Program as dual fellowship applicants if they are offered a training place in the same training region and on the rural pathway with both colleges. If not, they will train towards one college fellowship only.

3.2 Process

  1. The registrar must advise their Regional Training Organisation (RTO) in writing of their intent to transfer to or add the alternate college training pathway.
  2. The RTO must meet with the registrar to discuss their request, with consideration of the compliance with AGPT and both College policies, specifically:
    1. their ability to meet the Colleges’ training requirements within allowed training time, and
    2. the ACRRM Recognition of Prior Learning (RPL) policy or the RACGP Recognition of Prior Learning Policy.
  3. RTO Director of Training or nominated delegate must sign off on a transfer or dual pathway request and contact both Colleges to inform of the intent to transfer
  4. The RTO must advise the other College if the registrar is withdrawing from their training.
  5. RTOs should submit a written recommendation with the registrars statements of service, supervisor reports and/or other appropriate evidence to Training@acrrm.org.au or AGPTadmin@racgp.org.au.

For transfer into or addition of the ACRRM AGPT Program

  1. ACRRM approved delegate reviews the recommendation and provides advice in writing to the RTO either:
    1. Denying the request with reason and recommendations, or
    2. Approving request including recommendations and confirming the next steps in the process
  2. The registrar then applies through the ACRRM application and selection process which will be made available to them following the Director of Training decision.
    1. All selection eligibility and suitability requirements must be met
    2. Successful applicant accepts offer of training place via standard selection management process
    3. Unsuccessful applicant is advised as per selection management process

For transfer into or addition of the RACGP AGPT Program

  1. The Policy and Appeals Coordinator will review the recommendation and request any further required documentation for application.
  2. The relevant RACGP Censor will review the ACRRM registrar’s training portfolio to determine:
    1. whether the registrars previous training experience satisfies the RACGP training requirements, and
    2. the appropriate entry point into the RACGP AGPT program, aligning with the relevant RTO’s term dates, and
    3. the remaining training components and time needed to satisfy the RACGP Requirements for Fellowship.

Joint process

  1. The ACRRM Delegated Officer or the RACGP Policy and Appeals Coordinator advises the RTO and Training Team of the outcome
  2. The RTO advises DoH and update Registrar information in RIDE
  3. The RTO must work with the registrar on formal RPL application and updated training plan.
  4. If transferring, the registrar must withdraw from the other College’s AGPT Program prior to the date of commencement on their new AGPT Program.

4. Glossary

AGPT Registrar

 

A registrar registered under section 3GA of the Health Insurance Act 1973 (Cth) in the Australian General Practice Program.

Extenuating and unforeseen circumstances

Circumstances that are considered on a case-by-case basis, but must relate to circumstances which were unforeseen, outside the candidate’s control and which can be shown to have a direct and significant impact on the candidate’s ability to complete all exam segments within three years and six months, including:

  1. ill-health (other than minor illnesses) with valid certificates;
  2. carer’s leave with valid certificates;
  3. bereavement;
  4. acute adverse life circumstances;
  5. hospitalisation;
  6. Australian Defence Force deployment leave; or

Other circumstances involving significant changes to a GPiT’s circumstances.

Fellowship examinations

RACGP exams include the:

  1. Applied Knowledge Test (AKT);
  2. Key Feature Problem (KFP); and
  3. Clinical Examination, which depending on the time of sitting, is the Objective Structured Clinical Exam (OSCE), Remote Clinical Exam (RCE) or the Clinical Competency Exam (CCE)

ACRRM exams include

  1. Multiple Choice Questionnaire (MCQ)
  2. Case Based Discussion (CBD)
  3. Structured Assessment using Multiple Patient Scenarios (StAMPS)

 

5. Related policies

5.1 ACRRM leave from Training policy

5.2 ACRRM Recognition of Prior learning Policy

5.3 ACRRM Training Program Requirements Policy

5.4 ACRRM Withdrawal from Training Policy

5.5 ACRRM Eligibility for Training Policy

5.6 ACRRM Access to training Policy

5.7 RACGP Australian General Practice Training Program Selection Policy

5.8 RACGP Recognition of Prior Learning Policy

5.9 RACGP Fellowship Exam Attempts Policy

5.10 RACGP Vocational Training Pathway – Requirements for Fellowship Policy


Enquiries

 1800 626 901

 racgpeducation@racgp.org.au

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