Practice Experience Program Transfer

1. Practice Experience Program Transfer Policy

1.1 Policy number: CO-E-0050.0

1.2 Category: Education

1.3 Approval date: September 2018

1.4 Revision due date: September 2019

1.5 Unit responsible: Education Services

2. Policy declaration

The RACGP Practice Experience Program (PEP) has been developed to provide non-vocationally recognised doctors with a supported program grounded in individualised learning and workplace based assessment.

Participants of the Practice Experience Program may apply to transfer between Training Organisations (TO), which, for the puposes of this policy, encompasses Regional Training Organisations (RTOs) and the Remote Vocational Scheme (RVTS).

3. Objectives and scope

3.1 Objectives

This policy aims to describe the provisions allowing participants in the Practice Experience Program to apply to transfer.

3.2 Scope

This policy applies to all participants in the Practice Experience Program.

4. Definitions

For the purposes of this policy:

  1. Allocated TO means the Training Organisation in which the participant was originally placed during the application process.
  2. Extenuating and unforeseen circumstances are considered on a case by case basis, but must relate to circumstances which were unforeseen, outside the participant’s control and which can be shown to have a direct and significant impact on the participant’s ability to complete the PEP requirements in their allocated training region, including:
    1. ill-health (other than minor illnesses) with valid certificates;
    2. carer’s leave with valid certificates;
    3. bereavement;
    4. acute personal/emotional circumstances;
    5. hospitalisation;
    6. illness of an immediate family member;
    7. Parental leave as permitted under the National Employment Standards;
    8. Australian Defence Force deployment leave; or
    9. Other circumstances involving significant changes to a participant’s personal circumstances.
  3. Moratorium means the ten-year period during which overseas-trained doctors are required to work in a District of Workforce Shortage (DWS) under Section 19AB of the Health Insurance Act 1973.
  4. Participant means a medical practitioner enrolled in the Practice Experience Program.
  5. RTO means Regional Training Organisation.
  6. Recipient TO means the TO to which the participant wishes to transfer.
  7. RVTS means the Remote Vocational Training Scheme.
  8. TO means Training Organisation, which for the puposes of this policy and associated processes, encompasses RTOs and the RVTS.

5. General principles

5.1 Participants are expected to remain with their allocated TO for the duration of their time in the PEP.

5.2 The RACGP recognises that participants may need to transfer TO in the event of extenuating and unforeseen circumstances.

5.3 Participants are not automatically entitled to a transfer; applications for transfer must be submitted to the RACGP via the Change in Circumstances form.

5.4 All applications for transfer must be approved by both the current TO and the recipient TO.

5.5 Participants who have completed their moratorium under Section 19AB of the Health Insurance Act 1973 are not automatically entitled to a transfer.

5.6 Transfers will not generally be approved during the first six months of a participant’s program.

5.7 Participants are responsible for their own employment status whilst an application for transfer is under review.

6. Requirements for transfer applications

6.1 Transfer applications must not be retrospective.

6.2 All relevant supporting documentation and evidence must be included with the transfer application.

6.3 Applications must be received a minimum of 30 business days before the intended transfer.

7. Related policies, documents and legislation

All policies and guidance documents related to the Practice Experience Program are available at the policy page.

8. Administrative procedures

8.1 Access to published policy

This policy will be available via the RACGP website as detailed in clause 7.

8.2 Promulgation of published policy

Relevant staff members will be provided communications explaining the function and role of this policy.

8.3 Review of this policy

This policy will have a review cycle of three years.


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