Applying for Fellowship ad eundem gradum


1.0 Introduction

Fellowship ad eundem gradum may be available to Applicants who are assessed by the RACGP as being substantially comparable to a Fellow of the RACGP. Applicants must meet the requirements detailed in the Requirements for Fellowship ad eundem gradum Policy to be awarded Fellowship ad eundem gradum.

This guidance document outlines the steps necessary to apply for Fellowship ad eundem gradum.

2.0 Definitions

AHPRA Australian Health Practitioners Regulation Agency

AMC Australian Medical Council

Applicant A medical practitioner applying for FAEG

CV Curriculum Vitae

ECFMG Educational Commission for Foreign Medical Graduates

EICS ECFMG International Credentials Services

EPIC Electronic Portfolio of International Credentials

FAEG Fellowship ad eundem gradum

Full time Full time general practice experience is as defined in the Assessment of General Practice Experience Policy.

GP General Practitioner

Part Time Part time general practice experience is as defined in the Assessment of General Practice Experience Policy.

RACGP Royal Australian College of General Practitioners

SPP Specialist Pathway Program

3.0 Guidance

3.1 Log in to the RACGP website

Applicants should log in using their existing details, or may create an RACGP ID number to use for all their interactions with the RACGP. Log in is available at this page.

3.2 Use the self-assessment guide to determine pathway eligibility.

When logged in, Applicants should select their specialist general practice qualification and follow the prompts, selecting the criteria provided. 

Based on the information provided the self-assessment guide will indicate what pathway the Applicant may be eligible to apply for.

3.3 Check the requirements for recency of practice

Eligibility requirements for FAEG are detailed in the Requirements for Fellowship ad eundem gradum Policy. The recency requirements are detailed on the AHPRA website at this page. Please be aware that new recency standards will apply from 1 October 2016: the new standard is available here.

3.4 Apply directly to the ECFMG’s EPIC for verification of medical qualifications

Applicants must apply directly to the ECFMG for EPIC verification, and nominate the AMC to receive updates of the progress made with their verification request. Applicants are also required to establish an AMC portfolio.

The AMC will update its portal with the updates received from the ECFMG. This portal is accessed by the RACGP for assessment purposes, and by the Medical Board of Australia for registration purposes.

3.5 Complete the Specialist Pathway Education Program

Applicants for Fellowship ad eundem gradum must complete several online modules familiarising them with the Australian healthcare system before their Fellowship will be awarded. To complete these modules, proceed to the gplearning website and search for the required modules. 

Applicants are required to complete the following modules:

  • GP Pathways module 1
  • GP Pathways module 2
  • Introduction to Aboriginal and Torres Strait Islander cultural awareness
  • Communication skills in general practice
  • Clinical risk management in general practice

3.6 Enrol in the QI&CPD program

Enrolment in the QI&CPD program, as required in clause 5.1 e. of the Requirement for Fellowship ad eundem gradum Policy, can be done from the QI&CPD page of the RACGP website.

3.7 Confirm recent completion of CPR and Advanced Life Support courses.

Consult the RACGP’s Cardiopulmonary Resuscitation and Advanced Life Support Courses Guidance Document for details surrounding the requirements for courses.

3.8 Pay the online categorisation fee

The RACGP charges a fee to process the application for Fellowship ad eundem gradum. This fee must be paid before Applicants can begin their application, and can be paid with Visa, Mastercard or American Express. 

3.9 Complete the online categorisation form

Applicants who have successfully paid for categorisation will be directed to begin the online categorisation form. 

From the time of payment, Applicants have six months to complete and submit the form with all required documentation. The form can only be submitted once all sections are complete.

Applications not submitted within six months will be considered abandoned, and the fee paid will be forfeit.

All documents must be in PDF format, and individual files must be no bigger than 4 mb.

3.9.1 Introduction page

The Applicant must read and accept the terms on this page. Select ‘I have read this step’ at the bottom of the page to continue.

3.9.2 Personal details: Scan and upload all documents then select save

  • Name Change – If the Applicant has had a name change, they need to scan official documentation (eg marriage certificate or change of name certificate). 
  • CV – Must be current and signed. CVs must match the template provided in the application. Your CV must include work experience to demonstrate that you meet the recency of practice standards described in 2.1 of this document. Evidence of participation in continuing professional development / continuing medical education – the Applicant should upload any certificates of CPD / CME to support the application. This should include the certificate of completion for the recent CPR and ALS course(s).
  • Photo Identification – the Applicant should upload a copy of their passport with photo identification.
  • Click on Save.

3.9.3 EICS verification

The Applicant must enter their AMC number and EICS or EPIC Number. If they have not already submitted their qualifications for EICS verification, Applicants should refer to clause 2.4 in this document. 

3.9.4 Academic qualifications

Applicants must provide the following documents:

  • Primary Medical degree.
  • Evidence of completion of an internship.
  • Specialist General Practice Qualification(s).
  • A certificate of good standing from the college of specialist general practice qualification(s), which states the route and assessment undertaken to achieve the qualification. This certificate must carry a date within six months of the receipt of the completed application by the RACGP, or (if the certificate has an expiry date on it) be current at the time of receipt of the completed application by the RACGP.
  • Certified official and endorsed English translations of these documents (if required).

Although these documents may be provided to the AMC and EICS, the RACGP does not receive the documents from those organisations in time to process the application

3.9.5 Medical Registration

Applicants must provide the following documents:

  • Medical registration for ALL jurisdictions where they want experience assessed, including current registration in the current jurisdiction of practice. If the Applicant is not currently registered to practice medicine, a written explanation must be provided in the next section.
  • Certificate of Good Standing/Certificate of Professional Conduct/Certificate of Registration/Status from every registering body that applies to the Applicant’s categorisation.
  • If the country of current practice is different to the country where the Applicant gained their secondary qualification, they must upload a History of Registration for the country in which the secondary qualification was obtained.
  • Certified official and endorsed English translations of these documents (if required).

3.9.6 Restrictions on Practice

Applicants must promptly disclose all details of any restrictions on their practice.

Failure to disclose such restrictions will be handled as per the Educational Misconduct Policy.

3.9.7 Job in General Practice

Applicants must complete the required fields in the online application. Documentary evidence of an offer of a specific position in general practice in Australia must be submitted. This may take the form of a letter from the prospective employer or recruitment agency. 

This offer must be set out in a letter from the practice or recruitment agency, on that organisation’s letterhead, and must include details of the supervisor at the practice.

The RACGP will not categorise an Applicant if the intended role is not in general practice. These rules are the same as for the Assessment of General Practice Experience.

3.9.8 Training Post Experience Summary 

Applicants must provide details of the training posts they completed prior to and during their training for their specialist general practice qualification (uploads optional)

3.9.9 Mentor Details

Applicants must nominate a mentor to help them adjust to general practice in Australia. 

More information of the role of the mentor is provided below in ‘Work requirements’ (2.14 in this document). After the application has been accepted, the proposed mentor will need to contact the RACGP directly agreeing to the role.

3.9.10 Indemnity and Statutory Declaration

The final step before submission is the upload of the completed statutory declaration and indemnity form. Applicants are advised that these are legal documents and penalties apply for making false or misleading statements. These documents are only available once all other parts of the application have been completed. Print the document and the supporting documents. These need to be verified by a suitable witness. Once completed, Applicants must scan and upload the first page only, with the list of their verified documents. 

3.9.11 Submit Application

This screen unlocks only once all required fields are completed. Applicants may now submit the completed application. 

3.10 Assessment of Application

The application is reviewed by RACGP administration and then referred to the censor for categorisation. This categorisation process will proceed while the RACGP waits for independent verification of the Applicant’s qualification from EICS / the AMC. Confirmation of this verification is required to complete the process. 

If at any point further information, documentation or clarification is required, the Applicant will be notified by email. The Applicant will need to upload the new information required and click the ‘submit application’ button again before the censor can continue their assessment.

3.11 Categorisation outcome

The outcome of the categorisation will be communicated via email. The Applicant may then log in to their application to view the outcome in detail. 

After logging in to an application which has been categorised as eligible for Fellowship ad eundem gradum, the Applicant will be prompted to complete the following:

  • Pay the FAEG processing fee.
  • Provide a letter from the proposed mentor stating they agree to undertake the role.
  • Complete and return the FAEG membership form.

3.12 Award of FAEG

Once the Applicant has completed the steps listed in 2.11, FAEG will be confirmed. The RACGP will communicate this result to AHPRA. The Applicant will then be able to apply for specialist registration and medical registration with AHPRA. It is the Applicant’s responsibility to apply for medical registration, and the Applicant must hold medical registration before they may commence work in Australia as a general practitioner.

3.13 Commencement of Work

Successful Applicants must commence work in Australia within the time specified in clause 7a of the Requirements for Fellowship ad eundem gradum Policy. The practice manager should advise the Fellowship Pathways team by email when the Applicant commences work.

Applicants who have submitted the maximum number of extensions and are still unable to commence work must update their FAEG application. This requires:

  • submission of an updated Certificate of Good Standing
  • submission of updated evidence of medical registration
  • submission of an updated job offer to demonstrate the position is still available
  • submission of an updated CV in the RACGP format
  • payment of a supplementary FAEG processing fee.

Applicants working to meet the requirements of Requirements for Fellowship ad eundem gradum Policy clause 7b may work either full time or part time, so long as their part time hours meet the minimum defined as part time work in the Assessment of General Practice Experience Policy. The practice manager should notify the Fellowship Pathways team when this condition has been met.

If the Applicant believes they will be unable to meet this requirement due to maternity / paternity, illness or other reason they should make a submission to the censor-in-chief for an extension. Such a request must:

  • outline the reasons for the extension
  • be accompanied by appropriate supporting documentation
  • detail when the requirement will be completed.

3.14 Mentoring 

During the first year of practice, Applicants granted FAEG must undertake mentoring with the mentor named in the application (See 2.9.9 of this document). FAEG Fellows of the RACGP are not expected to be completely familiar with the Australian healthcare system. The role of a mentor is to assist new Fellows to integrate into general practice in Australia. The mentor may help the Applicant with any questions of an administrative nature that may arise. The mentor and the Applicant do not need to work in the same practice, however, they should be able to communicate efficiently for guidance and support.

The mentor and the Applicant should communicate at least once a month. This may take the form of phone calls, letters, visits, emails or other mutually acceptable communication, provided both parties are satisfied with the level of support provided. The mentor is not required to supervise the Applicant’s practice.

3.15 Applying for the certificate of Fellowship ad eundem gradum

Applicants must apply for the certificate of Fellowship ad eundem gradum within the time limit stated in the Requirements for Fellowship ad eundem gradum Policy. Applicants may also graduate from the RACGP at this time.

4.0 References

The links referenced throughout the document are provided here for accessibility. 

Assessment of General Practice Experience Policy

Log in to the RACGP website

AHPRA recency standards (PreOctober 2016)

AHPRA recency standards (PostOctober 2016)

EPIC verification

Establish an AMC portfolio

gplearning modules

RACGP QI&CPD program

RACGP definition of general practice

Emailing the Fellowship Pathways team


Enquiries

 1800 626 901

 racgpeducation@racgp.org.au