Important notifications for the program team
There are circumstances you are required to notify your program team of, should these occur to you in the program.
Circumstances include:
1. Change in your Ahpra medical registration
2. Conflict of interest
3. Change in training site
4. Leave (including personal and annual)
Processes on how to notify your program team are detailed below and/or as noted later in the handbook.
1. Change in your Ahpra medical registration
If your medical registration changes at any time during your training, you must advise us via a change in circumstances request form (available on the FSP portal). If you don’t notify us of a change to your registration you may be reported for academic misconduct (refer to the Academic Misconduct Policy).
It’s best to advise us as soon as a concern has been raised about you with Ahpra so we can provide the appropriate support.
A change to your medical registration might include but is not limited to, any reprimands, conditions, undertakings, suspensions or pending investigations.
Refer to the Ahpra website for more information about possible outcomes when a concern is raised about you.
TIP
You should notify us a of a change in medical registration using the change in circumstance form which is accessible on the FSP portal, clicking on the profile icon.
2. Conflict of interest
A pre-existing personal relationship between a registrar and a member of staff at their training site could create a conflict of interest and lead to poor training, particularly if that person were a supervisor, practice manager or practice owner.
If you have any type of close personal or dependent relationship with a staff member at the training site where you wish to train, you and the training site must disclose this to us as a potential conflict of interest as soon as possible by emailing fspadmin@racgp.org.au. Examples of what you need to declare can be found in the Placement policy.
Furthermore, registrars are not allowed to nominate a training site where there is a significant pre-existing relationship with the supervisor, practice owner or practice manager, unless there are extenuating circumstances.
You must also declare any business interest you have with the site or its affiliations. Working at a training site where you have a business interest is not (typically) permitted.
3. Change in training site
If you wish to change training sites or to work at an additional training site during the FSP, you must submit an application for approval.
More information on this process can be found here.
4. Leave (personal and annual)
Every 12 months in GP training, you can take the following leave:
- 20 days of annual leave
- 10 days of sick or carers leave
All types of leave must be submitted via the ‘Request Leave’ form on the FSP portal.
More information on this process can be found here.