All vaccines administered to a patient should be recorded by the vaccine provider to the AIR, irrespective of whether they were administered as part of the NIP or privately.
It is now mandatory to upload a record of administration of the following vaccines to the AIR:
- COVID-19
- seasonal influenza
- vaccines given under the National Immunisation Program (NIP)
- Japanese encephalitis virus (JEV)
Mandatory data elements when uploading a record include:
- relevant vaccines: COVID-19, influenza, NIP and JEV vaccines
- how to report: electronic, or if this is not reasonably practical then in written form
- when to report: within 24 hours, and no more than 10 working days after the vaccination
- personal information: Medicare number (if applicable), name, contact details, date of birth, gender
- vaccine information: brand name, dose number and batch number, date given, for COVID19 vaccines – vial serial number (if known)
- provider information: provider number, name and contact details.
The Department of Health and Aged Care’s Using the Australian Immunisation Register webpage contains information on:
- mandatory reporting to the AIR
- using the AIR to check a patient’s immunisation history
- identifying patients who are due/overdue a vaccine
- recording vaccine administration
- record accuracy
- vaccination information payments.